Email Validation Process: How to Validate Email Addresses 2022

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This article will lead you through the email validation process, which includes checking for misspellings and validating the address, mailbox, and associated domain name exist. It is not, however, as straightforward as it appears.

Silent followers are frequently converted to potential consumers through email communications. A good email can help you generate more leads and establish a positive business image. However, this only occurs if you have a genuine email list.

How will you know which mail will bounce and who is receiving mail on the other side? Let’s get to know each other and begin with the basics.

What is Email Validation?

If you send dozens of emails every day, you may have come across a circumstance when you sent a hundred emails to various email accounts. Then you noticed that half of the email addresses weren’t even genuine or had been formatted wrongly. Hopefully, you haven’t experienced that sensation, but if you have, Email Validation can help.

Email validation process how to Validate Email Addresses

In its most basic form, Email Validation is a procedure for determining the legitimacy and existence of an email account.It also indicates whether or not the email address you’re sending to is deliverable and has a reputable domain.

Why Validate Your Email Addresses?

There’s a lot more to persuade you to purchase Email Validation if this wasn’t enough. Let’s say you’re sending an email to 100 people and you get a lot of hard bounces because of invalid email addresses. Isn’t it true that the other half of the recipients will get their emails in this case? Wrong. Unfortunately, that is not the case.

Hard bounces are bad for your sender’s reputation, and a bad reputation means less email delivery. Even if you have some genuine emails, you will be unable to access their inboxes. This could be a significant issue for the email marketing team.

Here are a few strong reasons to confirm your email addresses:

•Reduce the number of hard bounces.

•Any potentially dangerous email addresses should be avoided.

•Boost your public image

•Improve the deliverability of your primary inbox.

•Learn to distinguish between accurate and inaccurate marketing data.

•Spam complaints should be avoided.

•Increased levels of engagement

•Take advantage of low-cost email marketing.

The list could go on and on. Fortunately, you won’t have to authenticate email addresses regularly. The following are the only times you should do it:

•You add a few additional people to your mailing list.

•Your bounce rate is going up.

•Your open rates are low.

Even if you don’t have any problems, it is recommended that you utilize Email Validation at least once a month, even if you don’t have any. This is because it guarantees that you are working with data that is clean, accurate, and helpful.

Email Validation Process: How Does It Work?

When it comes to email validation, the first thing you should do is double-check the spellings. Check for Spam traps after making sure you’ve written everything correctly.

Many email accounts are designed solely to trap senders who may not be using the finest emailing practices. Internet and email service providers ensure that certain email addresses are not added to your list.

Before moving on to the next step, make sure that all of the email addresses have the same format. Check for any @ you might have missed, or if you’ve mistakenly added more than one. After that, run a complete syntax check.

To ensure that a mailbox exists, Email Validation employs the SMTP protocol. In some ways, email validation also serves as a mailbox validator.

This is an example of a general email validation checklist:

  • Make sure there are no spelling errors.
  • Validate your syntax properly.
  • Look for email addresses that are no longer in use.
  • Check to see if the domain name linked with the contact exists.
  • Check the DNS (Domain Name System) records to see if a mail server is up and running.
  • Check the email box to see if everything is working properly.
  • If you use a tool or codes to validate emails, it may only take a few seconds, but if you do it manually, it may take longer. In any case, it is a process that is well worth your time because it prevents you from having to deal with a lot of problems in the future.

Check for Misspellings and Validate Syntax

Double-check the spellings after you’ve generated your list of email addresses. Make sure all email addresses are spelled correctly and use common sense. Now it’s time to double-check your syntax.

An email address consists of a @ symbol, a dot, and ASCII letters when broken down into its components. The first section contains your personal information, while the second section contains public information.

The domain name with which the Email is registered is part of the component. Let’s dig a little deeper into this.

The first component of the email address is comprised of the words,

•Alphabets, both uppercase and lowercase


•Dots, full stop, etc.

The second part of any email address contains,





Here are some suitable email address samples for you to consider:

[email protected]

Invalid email addresses, on the other hand, would look like this:

[email protected]
(More than one consecutive dot are not allowed in an email address)

[email protected](.e is not a valid domain name)

[email protected]
(A domain cannot begin with a dot)

You can manually validate emails if you like, but it will take a long time. Using JavaScript code is an easier method to accomplish this.

This code can be used to determine whether or not the email addresses are valid. Of course, you can check the validity of emails with a shortcode, but if you don’t know-how, you can hire a developer to do it for you.

If not, you may always use one of the many free or premium Email Validation programs available online.

Detect Any Disposable Email Address During the Email Validation Process

What is the definition of a disposable email address? It’s a temporary email address that’s used to prevent receiving unwanted emails. It may be beneficial to users, but it is not beneficial to you as an email marketer. It is often used to abuse online services by a large number of people.

As a result, you must check your list for any disposable email addresses. This is how you can accomplish it quickly and easily.

•Search the directory of disposable email domains.

•Check to see if the email addresses are in any databases.

•Check to see if the domain name is available.

•Use services like Pastebin to find these addresses.

Confirm the age and reputation of the domain name connected with the Search the throwaway email domains database address if you only want to identify a disposable contact in one step.

Check to see if the domain name already exists.

It’s simple to check if the domain name exists. Simply type your domain name into Alternatively, you can use the Command Prompt to ping any domain name.

Email Validation Process: How to Validate Email Addresses

Email Validation Process: Look for the MX Records

Email Validation Process: How to Validate Email Addresses

A domain name is used to host email addresses. For it, there must be mail server records. The MX records should be found in the domain name’s DNS Zone. This is how it’s done:

•Run the CMD (Command Prompt)

•Type in the ‘NSLookup’ command and ‘Enter’

•Write ‘Set q=mx’ and ‘Enter’

•Type in the domain name you want to check

•Press the ‘Enter’ button

And the MX records will appear right away. Alternatively, you can use the MXToolbox to look for MX records for any domain.

Email Validation Process: How to Validate Email Addresses

If no records are found, the email address is most likely invalid. You can also ping the mailbox if the records appear!

To Make Sure Everything Is Working, Ping the Mailbox

Check to see if the mailbox is still active. That is the most crucial phase in the email validation procedure. Except for this one, you can reach up to 100 percent accuracy on all of the steps. It’s because, to verify a mailbox, you’ll need to establish an SMTP connection.

And establishing an SMTP connection comes with a slew of problems. Allow me to explain. If you wish to open an SMTP connection, for example, you’ll need port 25.

If you use an email validator or verifier, you won’t be able to acquire port 25. Obtain a VPS computer that can open port 25 as a solution.

Popular email services such as Gmail and Hotmail don’t always make it easy to connect to their SMTP server. Even before you stimulate the message, they deny your request. Another issue with pinging the SMTP server is that it does not respond.

There are also a slew of services that send a message to validate the existence of a mailbox even if it doesn’t.

Email Validation Tools and Services

There are a lot of email validation tools and services available right now. Let me enlist the top Sharks.


It is one of the most widely used email verification programs on the market. It is used by several well-known companies, including TripAdvisor. More than one verification process is available with this tool. As a result, it can not only perform single email verifications but also bulk verifications and give critical client data.

Each month, ZeroBounce provides 100 free email validations. Aside from that, you can call them and inquire about rates based on your requirements.

  • And it succeeds admirably. It also has the ability to validate emails directly from website forms, which is fantastic.
  • Amazing and Interactive Email Validation Tool.
  • I like the following ZeroBounce features, which are listed below. In terms of database checking speed, ZeroBounce excels.”
  • Good list hygiene is critical for large-scale email marketing.
  • We tried several spam email filter programmes with disappointing results because some spam emails arrived in the main tray despite the configuration.
  • My issue was a stale email database. I wanted to know which emails were current and which were likely to generate a high bounce rate or cause complaints.
  • The initial setup is very difficult to grasp.
  • We had issues with other mail providers restricting our domain because of the number of mistyped or discontinued e-mail addresses on our mail lists.


This tool is used by companies like Shopify. This is another well-known tool, similar to ZeroBounce. During their time in business, they claim to have verified over 5 billion email addresses. Furthermore, EmailListVerify allows for simple interaction with third-party applications as well as data in a variety of formats.

  • I am very pleased with the results, which I can see in my email campaigns. I’m getting positive feedback.
  • The most important aspect of cleaning your list is accuracy. EmailListVerify excels at detecting and accurately classifying all types of emails based on their current status.
  • I can catch duplicate emails with the email duplicate remover, which helps to maintain the data integrity of our database.
  • In our experience, Email List Verify is incredibly simple to use and appears to be reliable- plus, at 1,000 free, you can always test with smaller signups before committing to a paid account.
  • The results of uploading a csv file are hit or miss. (In my case, a complete failure.
  • If the uploaded file is garbage, unreadable, or otherwise not what is expected, a warning that the file could not be parsed correctly should be displayed, and the user should try again.
  • When it comes to identifying bad emails, it appears to be less than perfect. There have been at least 2-3 known cases where a valid email has been flagged.


Invalid email addresses tarnish a company’s or domain’s reputation, which is never a good thing. Not only that, but due to the high bounce rate, you’ll be losing a lot of time and resources in email marketing. After you’ve gathered a list of email addresses, the first thing you should do is validate them.

You can be sure that any emails you send will arrive in the inboxes of your recipients by authenticating email addresses. If you don’t know to create a code from scratch, you can hire someone to do it for you. You can find JavaScript and HTML codes for email validation online, or you can hire someone to do it for you.

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