How to Create a Free Business Email for a Professional Brand in 2022

How to Create a Free Business Email
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If you’re a startup or small business, you’re definitely looking for cost-effective solutions to make your company look professional. One of the first steps toward building a professional-looking brand that inspires confidence in your products and services is to get a business email address with a custom domain. That’s why we’ve put together this article with eight different ways to make a free business email so you can save money while still looking professional.

You might be asking if having a business email account is necessary. Alternatively, perhaps you believe you can get away with something like [email protected] Before we go into how you can make a free email for your business, we want to make sure you understand why having a professional email address is so crucial, and why using your personal Gmail address won’t cut it if you want to get serious about email marketing.

How to Create a Free Business Email for a Professional Brand on a Budget:

Why You Need a Business Email Address

You already know that a business email address gives your brand a more professional appearance and encourages people to trust your brand, products, and services. However, there are other advantages to creating a business email account, especially when you may do so for free.

A business email address uses your own domain name, making it far more difficult to forge. That implies that when your audience receives your marketing emails, they can trust them. Having your own company email address instils confidence in you. They can also help to raise brand recognition.

What to Look for When Choosing a Free Business Email Service

Even if the services vary greatly and you may have to arrange everything yourself, all website hosting providers will supply a business email. So, when you’re reviewing your alternatives for free business email addresses, what should you truly search for? Finding an email service with a good reputation is vital, but there’s more to it than that. So, let’s take a look at six crucial factors to think about while selecting the best free business email service for you.

# Good Reputation

Checking the reviews is one of the simplest ways to figure out what kind of organisation you’re dealing with. Are customers satisfied with the service provider? To gain a better sense of the supplier, read both favourable and negative evaluations. Three-star reviews are usually the most beneficial when it comes to making a selection, because one-star evaluations are frequently written by people who are angry about a specific, isolated occurrence, and five-star ratings aren’t always neutral. So read a few one- and five-star reviews, but focus most of your attention on the three-star evaluations to get a better sense of the pros and disadvantages you’ll likely encounter as a customer.

# Security and Spam Filters

To keep your own mailbox safe, your email service provider should incorporate security features and spam filters. Unsecured email is a surefire method to get hacked and expose your customers’ personal information. It’s not a good appearance for a company. Consider it a bonus if you can discover a hosting company with built-in malware detection or other security tools.

# Stability

The importance of stability cannot be overstated. You don’t want to pick a service provider with a lot of downtime. It’s no longer acceptable for a hosting company to have an uptime of less than 99.99 percent. Finding an email service that rarely, if ever, fails can keep you linked to your consumers.

# User-Friendliness

When we look at the several ways to generate free business email addresses, you’ll notice that some are easier to do than others. What are your own technological capabilities? If you have trouble setting up a new email account on your phone, you’ll want to discover an email service that allows you to set up your business email with just a few clicks rather than requiring you to dive into the cPanel, alter DNS information, and so on.

# Storage and Archives

Think about the many types of emails you send and receive. Do you exchange huge files on a regular basis? Do you want to be able to organise your emails into folders for simple access in a year—or several years? You’ll need plenty of bandwidth and storage if you send and receive huge files or wish to save your emails for a long time. Your best bet is to deal with a website hosting company that allows you to designate as much email space as you like.

# Applications and Advanced Features

Apart from sending and receiving emails, what else does your email need to do? Do you ever wish you could acquire a copy of a communication you’ve sent? What about sending emails on a regular basis? Do you need to connect to a CRM or a solution that manages influencer relationships? All of these factors will play a role in determining which email provider is best for you. Look for email providers that provide you with the advanced functionality you require.

Choosing a Domain Name Registrar

While you can acquire a free business email without a domain name, we think it’s far more practical to combine the two. After all, you’ll need a website to direct your potential and existing consumers to. Additionally, you can utilise SEO tools to optimise your website and attract visitors who may not be aware that you exist. And having more leads is a good thing.

Don’t put off deciding on a superb domain name for your business website. There are domain name brokers that buy up every domain name they can think of and then resell them to individuals for a far higher price than you might have paid when you first came up with the name. The majority of domain registrars and website hosting companies sell domain names for less than $15 per year.However, if a broker comes across that name you passed on because you weren’t sure you wanted to start a website, you can end up paying a couple thousand dollars when you do acquire it. It’s not enjoyable. So, once you’ve decided on a domain name that makes sense for your company, go ahead and purchase it.

When looking for a domain name registrar, there are three things to keep in mind:

# Pricing

The cost of a domain name varies from one registrar to the next. You’ll also want to be aware of the renewal charges, not simply the initial costs. You may discover that your domain name costs $15 for the first year, but that the cost rises to $100 for each subsequent year. Depending on the domain extension you choose, you’ll also pay a different amount. Most of the time, a.com extension is recommended. Finally, find out how much it will cost to transfer your domain to a new registrar if you decide you don’t like the one you chose and want to switch later.

# Features

When it comes to registering a domain name, there are a lot of things to consider, and privacy is one of them. Anyone may use Whois to see who owns a domain, which means your address, phone number, and email address are exposed. Yuck. To keep your information safe, we recommend signing up for a Whois privacy service. The domain name registrar may include this, but you’ll almost certainly have to pay for it. Fortunately, it normally doesn’t cost much (about $15 per year, same to your domain name).Hosting is a service provided by several domain name registrars. However, if you need hosting, simply use a web hosting business (such as Bluehost, Squarespace, or others) because they can also register your domain name for you, and you’re likely to get the first year of your domain name for free.

# Support

Last but not least, make sure you have access to help if you require it. You might not need it, but it’s better to have it than to have to pay for it (or not be able to get help at all) just in case.

How to Create a Free Business Email

There are various options for obtaining a free business email address. Let’s look at those ways in more detail right now.

1. Bluehost

Bluehost is a web hosting service that works very well for individuals who want to use the content marketing platform WordPress to create a website. You’ll obtain web hosting and a domain name with Bluehost. You’ll also be allowed to send up to five complimentary business emails. Simply pick a Bluehost web hosting package, a domain name, and go to the email manager to create a free business email account. You may check your email through Bluehost or set it up in your preferred email client.

Pros
  • This hosting company was able to assist me perfectly in expanding my business. If someone asks me, “Hey, what is the best host provider?” I’ll tell them about Bluehost.
  • The templates that we were able to use to construct our dream website were fantastic.
  • Unlike some other web hosting providers, which charge more for less perks. I truly like their Managed WordPress plan; it’s the finest option for me, and I utilise it.
  • I have had a great experience with bluehost, and it is one of the most dependable hosting services that I highly suggest.
Cons
  • We got tired of repeat vacations (1-2 times per month), and our destinations were occasionally disconnected for two or three days.
  • They are unconcerned about the troubles that a customer may encounter. Delay in response, but once they do, you’ll get some meaningless information in a long message.
  • Now I’m kicking myself for not trying a different hosting platform for my websites initially.
  • Overall, it was a bad experience. They present themselves as a gleaming, user-friendly hosting service, but in truth, they’re clumsy, unprofessional, and useless.

2. Squarespace

Squarespace is a simple-to-use website builder that works well for users that want to use Google Workspace. A free business email account is included in all plans. Simply go to Squarespace and create an account. Before going into the site builder to design your website, you’ll need to choose a theme. You’ll need to upgrade to a premium plan before you can publish your website. After that, you’ll be able to use Google Workspace to create a free business email account.

Pros
  • I was impressed with how neatly everything operates and how user-friendly it is in both scenarios.
  • Squarespace’s design focus is fantastic. It makes it incredibly simple to create a highly attractive and professional website with no effort.
  • The templates are fantastic; they have a lovely design and the suggested colour palette and type family are quite handy.
  • To build a solid website, you don’t need any technical or true design expertise. Even a modest website looks clean and stylish thanks to the high-quality themes with specified styling.
Cons
  • There is often a lag time where the system takes a few moments to reply, which can be unpleasant.
  • In my opinion, SS has lost its way with its minimalist philosophy and simplified approach to everything.
  • It occasionally deletes things I don’t want it to. I’m not sure what the issue is, but there should be a universal undo button.
  • The lack of control over all of the work put into the website is what concerns me about this programme. At times, software businesses have become politicised and nonsensical.

3. Zoho Mail

Zoho is a CRM programme with built-in email marketing capabilities. You can also receive up to five free business email accounts with your own domain. Of course, this necessitates the acquisition of your own domain. Fortunately, domain name registrars such as GoDaddy, Google, Domain.com, and others can provide you with one quickly. Simply change your MX records with your domain provider and create your free business email address with Zoho Mail’s Free Forever plan after you have your domain name. You’ll get web access for email hosting with a single domain, a 25MB attachment limit, up to five users, and 5GB of storage per user with the free plan.

Pros
  • I would recommend it to anyone who does not want to use the existing standards and who is looking for a good deal.
  • I recommend Zoho to anyone who wants their professional email for free for life with fantastic functionality, and they also have numerous plans that you can subscribe to if your workspace is larger.
  • After trying alternative mail services for your domain, including ones included with your hosting, this was a godsend. This is by far the simplest and most effective.
  • Zoho also has a fantastic Zoho Mail mobile app that works on all mobile devices and operating systems. It allows you to add numerous accounts, which is useful if you manage multiple email accounts.
Cons
  • I use a spam filter application, which is why I don’t have this problem anymore, but I used to have spam problems.
  • The address [email protected] could not be created because there was an error. I’d like to utilise that address to open a PayPal account for my business, but it’s not possible.
  • After all, you’ll need the desktop. I use desktop anyway, but it’s shocking that in this day and age, Zoho still hasn’t figured out how to provide a good mobile experience.
  • I’ve already called support several times, but they have yet to resolve the issue. Because of the weak language, some less experienced users may find forwarding email confusing.

4. Gmail & Your Domain

You can link your domain to Gmail and access your business email through the Gmail interface if you have your own domain and a little technical know-how. It’s a free option, but it’s a little difficult to set up. Begin by purchasing a domain name from a web hosting company that offers email forwarding. A personal Gmail account is also required. Then, using cPanel, configure email forwarding from your web hosting account and connect your domain to Gmail by adding another email address to the Settings section.

5. HostGator

Another web hosting firm that includes free business email accounts with its plans is HostGator. Begin by going to HostGator and selecting a hosting plan as well as a domain. You don’t need to set up a website (though we urge it) to get a free business email address, just like Bluehost. After you’ve purchased a hosting plan from HostGator, you may immediately create and utilise your email address. You can use the HostGator platform to access your email or connect it to your favourite email client.

Pros
  • My overall experience with Hostgator has been amazing; this hosting company has assisted me in expanding my business and taking it to the next level. The majority of my clients, as well as myself, prefer Hostgator web hosting.
  • I appreciated how simple it was to make real-time changes to my website utilising their real-time editor. This feature set Hostgator apart from other web hosting companies.
  • The server uptime is good, and the websites hosted with HostGator operate well overall. All of their plans are reasonably priced, and long-term plans receive substantial savings.
  • Overall, it’s been a fantastic experience; it’s been the ideal host for our website.
Cons
  • My experience with Hostgator has been excellent, and I have no reservations about their company. However, there is one minor flaw with HostGator that I despise.
  • The page does not load properly, and it occasionally displays an IP-related error from my country, which is really irritating.
  • Their referral scheme is terrible; they were unable to supply me with a good referral panel, and once I referred someone, I did not receive the promised referral sum.
  • The service has been in turmoil for some time. I had to contact them every time I wanted to work on it since it was down.

6. Google Workspace

Google Workspace (previously G Suite) is another free option for setting up a corporate email address. If you own a domain name and want to use Google’s productivity tools (Docs, Sheets, and so on), Google Workspace is worth considering. To get started, you’ll need to purchase Google Workspace, which costs roughly $6 per month per user. You can utilise your existing domain for your business email if you already have one. You’ll need to get one if you don’t already have one. To begin using Google Workspace, go to the website and purchase a plan, then set up your admin console and validate your domain. Create your free business email address after that.

Pros
  • It’s incredibly convenient to have everything in one spot and to start each day in a hub. What I enjoy best about Google Sweet is that it contains everything a business could possibly need.
  • The best features of this software are collaboration and cloud storage. The ability to share a link to an uploaded content is also a great approach to ensure that each user has the appropriate security rights.
  • It’s simple and effective to collaborate with several individuals, and there are many fantastic features like making comments and inserting revisions that can be viewed and handled.
  • We like being able to exchange documents inside the office without having to send them over email. It’s good to put them on a drive.
Cons
  • At our tier level, we’ve found the provided storage to be insufficient, and we’ve experienced issues with Windows 10 compatibility.
  • Gsuite has started sending me emails in error recently. I called customer service, but they were unable to provide an explanation for the erroneous emails.
  • It can be irritating when MS Suite includes functionality that GSuite does not. They’re few and far between, but every now and again it irritates you.
  • It took a long time to get it set up correctly on both my Android phone and my desktop. Billing system is confusing, security is irritating, and customer service is horrible.

7. Mail.com

Mail.com is not like the other methods we’ve listed. You won’t need your own domain using Mail.com. Instead, you’ll pick from a variety of extensions related to your field. Mail.com includes extensions like @graphic-designer.com, @programmer.net, tech-center.com, and others. While having your own domain is always preferable, Mail.com can give you a more professional email address than [email protected] without the need to choose and purchase a domain.

Pros
  • One thing I enjoy about this programme is that it provides me with an alternative to the “standard” email programme.
  • The only thing I appreciate about mail.com is that they offer a variety of email extensions for practically every category, such as @doc and @engineer.
  • Mail.com’s free features is excellent. The user interface/dashboard was also incredibly user-friendly.
Cons
  • At times, the commercials were horrifying and inappropriate.
  • There is no organisation. If you’re having trouble logging in, support is nearly non-existent. Furthermore, they are no longer providing access to persons from my nation. Because they decided to become unavailable in Mexico, I lost vital access to various accounts.

Conclusion

As you can see, obtaining your own business email address does not have to be costly or time-consuming. Any of the eight options outlined in this article will assist you in generating a free business email address to promote brand exposure and reputation.

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