How to Warm Up G Suite Account (Google Workspace) 2022

How to warm up Gsuite account
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How to warm up Gsuite

So, as one of the most trusted organisations for sending business emails, you’ve decided to start with Google Workspace, formerly known as G Suite. Your email marketing campaign is now complete. To avoid your emails ending up in spam folders, you must first learn how to warm up your G Suite account.

Around 14.5 billion emails are marked as spam every day, accounting for up to 45 percent of all emails sent. It’s interesting to note that advertising-related emails account for more than 35% of all emails sent.

Sending emails is challenging for business owners and those who make money from email marketing campaigns that terminate as quickly as they begin. Warming up your Google Workspace account is essential for a good reputation and excellent email delivery.

This article will lead you through all of the procedures you’ll need to do to persuade your business email service provider that your email account belongs to a reliable person. That sounds amazing, doesn’t it? First and foremost, let’s get the necessities out of the way.

So What is Email Warm Up?

The process of establishing a new email account’s reputation and gradually increasing your email sending limit is referred to as “email warm-up.” As a result of this approach, your emails will not be marked as spam.

Sending emails from a fresh account, starting with a few, creating relationships with your audience, and boosting interaction are all part of the warm-up. You can increase the daily email-sent limit once your account has warmed up.

To get the most out of your G Suite account, warm it up. As an example, as a new G Suite account user, Google permits you to send 2000 emails every day. You, on the other hand, cannot afford to pay that much right now. Otherwise, the majority of them will very certainly end up in the spam folder.

However, depending on the volume of emails sent and the level of involvement from recipients, it could take anywhere from 6 to 14 weeks to warm up your account––the higher the volume, the faster your account can be warmed up, and vice versa.

It’s not just about how many emails you send per day, though. Warming up your Google Workspace needs, among other things, the accuracy of personal data. But, first and foremost, should you do it?

What’s the Point of Warming Up Your G Suite Account?

Warming up your email allows you to maximise your daily sending quota, build a positive reputation, and enhance your email delivery ratio. Because emails are delivered directly to the inboxes of potential customers, they help a company generate more leads and conversions.

You must first understand how email works in order to understand why you should warm up your email account.

Your email is processed by the SMTP server.

Selects the server from which the email will be sent.

And sends the message to the appropriate server.

It is downloaded by ESPs and delivered to the recipient’s mailbox.

Meanwhile, ESPs and ISPs evaluate your sending reputation based on bounce rates, spam traps, content quality, and recipient behaviour, among other factors.

Provide accurate information about yourself, the domain, and other details to warm up your email account. You’ll get the most out of your G Suite account if you warm it up first. You can build a good reputation in this way, and then start sending a significant number of emails every day.

It’s beneficial to build relationships with your target audience because it speeds up the warming up process. As a result, it’s vital to send emotional emails to which people can relate and react. You should begin with your most ardent email subscribers.

Now is the time to start warming up your Google Workspace account.

How to Warm Up G Suite Account (5-Step Guide)

Learn how to improve your G Suite account’s reputation, efficiency, and delivery ratio by warming up your account. The steps are as follows:

1. Set Up Your Email Account with G Suite

Before you begin the email warm-up procedure, make sure your email account is set up. Use a G Suite account, which is identical to Gmail but offers additional features and better delivery for businesses. In the G Suite guide, I previously covered how to set up a Google Workspace account.

Make sure to include the email address for your company’s website during setup so that it appears more legitimate. It doesn’t matter whose website you link to; just make sure the domains you link to are spam-free and have a solid reputation.

google workspace account

Get started with Google Workspace

Start by going to Google Workspace.

Enter the name of your company, the number of employees, and the nation in which you operate.

Please provide your contact information.

Create a new domain or add a new one to an existing one.

Include a backup email address.

To create your Google Workspace email account, type in the chosen username.

Accept the terms and open an account right now.

Add Other Users (Optional)

This is how you add members to your team.

Go to Setup by clicking the ‘Go to Setup’ button.

After you’ve finished, click the box that says “I added all user email addresses currently using ‘” Even if you don’t wish to add any team members to your account, you can still do it by leaving the field blank.

Verify Your Domain for Google Workspace

Now is the moment to go to Google and check your domain name.

Obtain access to your hosting account.

Navigate to DNS Zone Editor.

Replace ‘Name’ with your domain name.

Replace the type of data with 86400 for TTL Type TXT.

Copy a TXT record from your G Suite account and paste it here.

Set Google MX

Add MX records for your professional Google Workspace email address last but not least.

Go to your hosting account and log in.

Select MX Records or Entry from the drop-down menu.

Select ‘Set Google MX’ from the drop-down menu.

Replace the existing entries with the ones shown in this table.

Return to Google Workspace and double-check that you’ve entered all of the essential information. You’ve successfully set up your G Suite account email address.

If you’ve added a new domain, remember that it takes time to establish credibility. In either scenario, avoid using a domain with a bad reputation because it puts your company at danger and has a low deliverability rate.

Warming up an email account should take up to 12 weeks in theory. If you use an old domain with a good reputation, though, the process should take no longer than two weeks before you begin your cold-email-outreach campaign.

2. Personalize Your G Suite Account

Personalize your Google Workspace account with genuine credentials and information so that it recognises you as a real person. This is how it’s done.

Go to your Google Workspace account and sign in.

Go to the user account by clicking “user.”

Add a new image by hovering over the image bar.

Go to ‘General’ under Settings to create your email signature.

In your email signature, include your name, company, phone number, email address, and website URL. Save all of your changes after you’ve customised your business email address.

3. Use Your Google Workspace Account

After creating an account, use your new email address to join up for multiple platforms such as Facebook, Twitter, LinkedIn, and others. Confirm all of them using the same email address. After there, subscribe to up to ten or more mailing lists and confirm each one.

You’re almost ready to warm up your account at this point. Send an email to your friends, coworkers, and business partners, asking them to spend some time with you. These will not, however, be cold emails sent for marketing objectives. This is just a warm-up exercise for your account.

google workspace account

4. Create a trial campaign

After your account has warmed up, you must execute an automated test campaign.

For your first cold email campaign, it’s time to put your content to work. Choose up to ten or twenty authentic email addresses to test and set up your test campaign. Do the email validation before you start any campaign.

The procedure also teaches you how to use the cold emailing tool and, more significantly, how to send cold emails past Google’s spam filters.

Note: Send emails to only people you know during your test campaign because they’ll be more likely to respond and interact. It will also help you to warm up faster.

5. Start Your Campaign Now

You’re now ready to go after your cold leads. However, you must send customised emails on a regular basis to avoid harming your account’s reputation.

Google monitors your mailbox activity in real time and has the ability to adjust the sending limit at any time. Here’s a link to Google’s most recent email sending restrictions for G Suite accounts.

The rule of thumb is to be human, whether you’re warming up your G Suite account or launching a cold email outreach campaign. Use the greatest email marketing techniques. Make your point in a plain and transparent manner, and don’t go overboard.


In the end, we recommend that you warm up your G Suite account when it is first created. Otherwise, your email may end up in the spam folder of your customers or business contacts. You will not be able to create your brand reputation if the recipients regard your emails as spam.

So, to enhance your business growth, strive to use the G Suite account warm-up strategies. Only for the sake of your business development have we provided the secrets of email warm-up in the preceding section of this article.

Warm up your G Suite account right now by signing up for a 7-day free trial of Warmbase! Before you start a cold email campaign, learn how to warm up your G Suite account.

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